Job Description

Administrative Assistant

We are looking for an experienced, self-motivated Administrative Assistant/Office Manager to support the Washington D.C. Office. The ideal candidate would be someone who is able to multi-task, is able to work in a team environment, and is willing to learn, take initiative, and grow.

Role Objectives

Provide administrative support by:

• Handling business travel bookings and travel expense reimbursements using Concur.
• Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
• Maintain contacts and distribution lists for the team.
• Scheduling and hosting meetings, in-person and online.
• Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed.
• Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.
• Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages.
• Maintain office handbook.
• Respond to ad-hoc requests.

Qualifications and Skills

• Experience in an administrative capacity, preferably in a corporate environment.
• Experience with Concur (in travel booking, requesting and expensing).
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook.
• Ability to multitask and work in the fast-paced environment.
• Strong written and oral communication skills.
• Possess strong organizational skills and excellent attention to detail.
• Highly collaborative and flexible in a team environment and able to form good relationships.
• Excellent time management skills and ability to multitask and prioritize work.
• Preferred Education/Licenses/Certifications/Registrations: - Bachelor's degree preferred.
• Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.

SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.

SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.

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